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The Meeteo application is an application of the Wimtim/Orizon group used for meetings between collaborators.
The Meeteo application is accessible through the Microsoft Teams Marketplace via the URL https://teams.microsoft.com/ or the pre-installed desktop application as shown in the image below :
1- Go to the horizontal menu of Teams
2- Click on the search bar of the Applications menu.
3- Type on the search bar the name of Meeteo.
4- Click on the search result with the blue background icon.
Or via the zip manifest of the application like the image above :
1- Click on the Applications icon.
Click on the Manage your applications section.
2- Click on the Upload an app menu.
3- Click on the Upload a custom app modal.
2.1. Adding Meeteo to meetings
Go to the horizontal menu of Teams.
1- Click on the Calendar icon in Teams.
2- Click / choose a date and time for a new meeting.
2.2. Creating a meeting
Create a Teams meeting.
1- Click on the text box to name the meeting.
2- Click on the text box to choose the participants.
Selection of participants and invite by email if there is no default list.
3- Make a selection of participants.
4- Type the participant's email if there is no default list.
5- Click on the Send button.
2.3. Go to the meeting
1- Click on the newly created meeting in the Calendar menu.
2- Right click on the meeting, then on the Edit button.
2.4. Adding Meeteo
1- Click on the + button to add the Meeteo Application on the created meeting.
The Teams Marketplace appears again to choose Meeteo.
2- Choose the latest production version of Meeteo.
A new window appears, click on the Save button.
3- Click on the Get Started link to get Meeteo online documentation.
4- Click on the "Save" button to save Meeteo.
Note that if the desktop application takes a long time to load, it would be useful to launch the web application.
Once on the Meeteo Dashboard, you are in pre-meeting.
Manipulate according to the user’s needs.
3.1. Access by mail
The pre-meeting can be accessed directly via a link placed in the email sent to the participants (the respective email addresses Beng retrieved when the meeting is created).
1- Click / copy the hyperlink to be redirected on the browser or put it in the browser.
Redirection to the Teams web page
2- Click on Open button
3- Either the user opens the web or desktop application redirecting to the pre-meeting of the created meeting.
A pop-up suggestion to open the Teams application is displayed.
3.2. Enable or disable a module
1- Click on Activate and deactivate a module.
2- Click on the toogle button to activate or deactivate a module.
3- Click on the button Save the modification.
3.3. Create an objective
1- Click on Edit to modify the details of the meeting (type objective which will be displayed on the zone with the default text Your objective here).
A modal appears.
2- Choose the type of meeting.
3- Enter the objective of the meeting.
4- Click on the Save button.
3.4. Creating a group
Creating a group allows you to categorize a meeting to be saved.
Saving a meeting is useful in case you want to return to a meeting with the agendas of the said meeting.
1- Click on the Create a new group button to save the meeting
A new modal appears.
2- Enter the name of the new group.
3- Click on the Add button.
4- Click on the radio button to select the group that records the meeting.
5- Click on the Save button.
6- The star icon turns yellow.
3.5. Use the previous meeting
1- Click on the "Use previous meeting" button to use the details of the last recorded meeting.
A modal appears.
2- Click on the already recorded meeting of your choice, then on the "Use» button
3- The button will be set to Disabled mode in gray color.
The data from the pre-meeting are then used if in the in-meeting the meeting remained in Step 3.
3.6. Changing the role of the participants
Click on the drop-down list to change the participants' roles (only in administrator mode).
If the user data is not loaded, an error message appears after 5 loading attempts.
Then another error message appears if the problem persists which suggests to the user to close the Meeteo tab or to refresh it or to reopen the web version.
Despite this, we can still perform actions on the other modules in pre-meeting.
3.7. Data Protection Rule
Click on the round icon to see Meeteo's "General Data Protection Policy".
3.8. Action on the module
1- Enter data on the other modules.
2- Click on the “Add” button (on the modules Agenda and Rules).
3- Click on the "Add a survey" or "Add an indicator" buttons (on the Survey and Indicator modules).
A pop-up window appears.
4- Enter the data in the Question, Option 0 and Option 1 boxes.
5- Click on Add to save the data.
4. Enter in-meeting
1- Click on the "Join" button to switch to in-meeting
Another window in dark mode will appear.
2- Click on the Join Now button.
3- Meeteo appears in dark mode, click on the Meeteo avatar.
The lens appears next to the Sunny image as a notification.
4- Click on the button "Got it ".
4.1. Accepting the assigned role
Click the Accept button to accept the participant's role as assigned by the administrator.
Note : Only the Animator and the administrator can have this pop-up,
If the Animator refuses the role then the administrator will be declared the default facilitator.
4.2. Course of the steps
a) Step 1
1- Click on the radio button to choose a mood according to a weather forecast for Step 1.
2- Click on the "Next" button.
b) Step 2
1- Enter an agenda task, add one if it has been added in pre-meeting.
2- Click on the Add button as soon as the button is activated after the entry.
The task is displayed with a duration that can be changed according to the needs of the meeting.
You can delete the task by clicking on the Delete icon (in administrator mode).
3- Click on the Next button to go to Step 3.
c) Step 3
1- Enter rules for the meeting.
2- Click on the Add button as soon as the button is activated after entry.
3- Click on the Get Started button.
4- Click on the Got it button on the Sunny notification.
4.3. Action in-meeting
1- Enter an action on the Action tab
The Add button is activated.
2- Click on the Add button.
3- Click on the drop-down list.
The list of participants is displayed to assign the action.
4- Click on the Date or Immediate radio button.
4.4. Agenda in-meeting
1- Click on the Start button to start the timer of the Agenda task.
2- Check the box to stop the timer and stop the current task.
A notification from Sunny appears.
3- Click on the Closing button to end the Agenda task.
4.5. In-meeting indicator
1- Click on the Add an indicator button.
A new tab appears.
2- Enter the title of the indicator in the Description field.
3- Enter a description of the indicator.
4- Click on the drop-down list.
A list of statuses according to the criticality level of the indicator.
5- Click on the Trend drop-down list.
A list of trend levels is displayed.
6- Slide the toggle button to the right.
7- The Action text box is activated.
Enter a text.
8- Click on the Create button.
The indicator is created.
9- Click on Change status.
The fields Status, Trend, Action can be modified.
10- Click on the Cancel / Confirm button.
4.6. In-meeting rule
Click on the Meeteo rules icon.
A new tab is displayed.
Click on the Share Rules button:
If you already have a rule entered during Step 3).
1- Enter a task if you don't have a rule yet.
2- Click on the Add button to add a rule if needed.
3- Possibility to delete the rules if needed.
4.7. In-meeting survey
1- Click on the last tab of Meeteo.
2- Click on the Add a survey button.
A new tab appears.
3- Enter a survey.
4- Drag the toggle button to give the possibility to choose several options.
5- Click on the Add option button to add options if necessary.
6- Enter the options.
7-Click on the Create button to create the entire survey.
8- Click Submit to send the survey post-meeting.
A pop-up appears to send the post-meeting survey.
9- Click on the radio button to vote on the survey of the day.
10- Click on the Submit button to submit the survey form.
4.8. Evaluation meeting
1- Click on the stars to rate and evaluate the meeting.
2- Click on the Submit Evaluation button to submit the rated evaluation to the post-meeting.
After the end of the meeting, the pre-meeting is automatically transformed into a post-meeting, updating the information according to the pre-meeting and in-meeting actions.
6. Personal tab
1- Click on the Meeteo icon on the horizontal menu.
2- Click on the Personal Tab menu on the Meeteo Dashboard.
Above are the general note during the meetings, given by each participants.
Above are the speaking time statistics for the last 10 meetings
Above the general statistics of the distribution of the speaking time of the participants.
6.1. Admin tab
Click on the Admin Tab menu on the Dashboard.
Below is a graph representing the score given by each participant.
Above is the time distribution of the admin tab.
Above is the average weather forecast chosen by the participants.
6.2. About Meeteo
Click on About to see the version and a brief description of Meeteo.
6. 3. Point system
Points are awarded to each participant according to their roles and actions.
Points are awarded according to the following table:
The points can be viewed on the Personal Tab section
1- The ranking of the meeting among all the previous ones.
2- Total points earned since the first meeting.
6.4. Badge system
A badge system has been set up to rank the number of points per level. As the number of points of each participant increases, the more badges they will get.
The badges are displayed in the Personal Tab and Admin Tab as well as in-meeting displayed as avatar in the Participants menu.
The badges are obtained from the points earned and allow to unlock the badges by level.
Here are the badges obtained, by level:
The points needed to unlock the next badge are:
Level 1 : 20 points
Level 2 : 100 points
Level 3 : 200 points
Level 4 : 900 points
Level 5 : 1500 points
Level 6 : 2100 points
Level 7 : 2700 points
Level 8 : 4000 points
Level 9 : 6000 points